Meetings

  • Corporate Events
  • Sales Meetings
  • Seminars
  • Associations
  • Product Launches
  • Promotions
  • Executive Retreats
When it comes to planning your next sales meeting, corporate event, team-building exercise, or executive retreat, make it easy on yourself, and your attendees, by relying on Universal Odyssey, Inc.

Our meeting planning professionals conceptualize, plan, and execute hundreds of meetings each year, each uniquely designed to satisfy our clients’ varied business objectives. Whatever the size of your meeting or budget, our talented team will design a program perfectly suited to your particular needs. And since we’ve been there before, we know exactly what to do, and what not to do, to ensure that your meeting runs smoothly. Plus, we’ve learned just what it takes to add the little touch of magic that will leave your attendees looking forward to next year’s event.

For a truly remarkable meeting or retreat, consider one of Universal Odyssey, Inc.’s exclusive fantasy getaways. Your attendees can cut their own music album in a Hollywood studio, rustle up cattle on the wide open range, or play basketball with a team of NBA legends. There is no limit to the possibilities when you allow your imagination to run wild.

Whether it’s an action-packed annual meeting to showcase your latest product or a quiet, wooded mountain retreat for only a few senior executives, you’ll receive the same meticulous planning, attention to detail, and commitment to excellence that have become hallmarks of our meeting planning service.

UOI Services Can Include  
  • Event Concepts & Theming
  • Project Planning with specialized Professional Staff
  • Specially negotiated group rates (Air ticketing & Hotel)
  • Contract negotiations with Hotels, Buses, Food & Beverage, off -site venues, etc. (to include upgrades and complimentary benefits to client)
  • Purchasing Power
  • Wholesale (net) buying power
  • Site Inspections
  • Customized itineraries
  • Catering - Menus, Decor, Seating
  • Customized Web Site (i.e. ABC Company-Newport Beach Sales Meeting ) with on-line registration, meeting info and trip updates
  • Pre-trip meetings with client & participants
  • Program Management, Budgeting, Deposit Schedules, and coordination with all vendors
During the Program  
  • Professional uniformed travel staff at airport, hotel, all events and tours
  • Airport Meet & Greet
  • Transfers ( Bus, Limo, etc.)
  • Welcome Packets
  • Name Badges
  • Registration
  • Rooming lists
  • Check in  & luggage handling
  • Hospitality Desk
  • Hospitality Suites
  • Secretarial Services
  • Gratuities
  • Room gifts
  • Themed Events
  • Catering
  • Entertainment
  • Food & Beverage
  • Props & Decor
  • Speakers
  • Staging
  • Audio Visual Services
  • Lighting
  • Team Building
  • Extension Trips
  • Off site venues
  • Golf Tournaments
  • Off-Site Tours
Before the Program  
  • Budgeting & Bookkeeping
  • Registration forms/Web site
  • Mailers / Teasers
  • Communications with participants: phone, fax, Email, Fed Ex
  • Printing
  • Creating Brochures
  • Posters
  • Premiums (pre-trip: including logoed items)
After the Program  
  • Reviewing all expenses
  • Present all back-up/supporting documentation for final billing
  • Review/critique sessions with client

Universal Odyssey, Inc. 949.263.1222  info@universalodyssey.com